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The Group Travel Leader Going on Faith Select Traveler

Casper, Wyoming: The Friendly Host

Casper, Wyoming at a Glance

Location: Central Eastern Wyoming

Access: Interstate 25; Casper-Natrona County International Airport

Major Meeting Spaces: Ford Wyoming Center, Ramkota Hotel and Conference Center

Hotel Rooms: 2,400

Off-Site Venues: Nicolaysen Art Museum and Discovery Center, Hogadon Basin Ski Lodge, Tate Pumphouse 

Contact Info:

Visit Casper


Beautiful mountain scenery, a rich history and a sense of adventure straight out of a Western film — that’s what planners can offer their attendees in Casper, Wyoming. While it’s a known hub for nature enthusiasts, Casper is also home to a charming downtown, thriving local eateries and multiple museums celebrating the arts and the town’s role in American history.

“Casper is always more than people think it is,” said Luke Gilliam, business development manager at Visit Casper. 

Located in the heart of the cowboy state off of Interstate 25, Casper is an easily accessible destination for meetings. Attendees can also fly into the Casper-Natrona County International Airport, Wyoming’s only international airport. 

The town boasts gorgeous views of Casper Mountain, which offers plenty of options for outdoor recreation year-round. In the warmer months, visitors can explore the mountain’s 50 miles of hiking trails or head to the North Platte River for fly-fishing, kayaking and canoeing. In the winter, the mountain is an excellent place for winter sports like skiing and snowshoeing. 

“We find ways for groups to be a part of that, whether that’s up on the mountain or getting into the river or creating a morning walk that attendees can take part in,” said Gilliam. 

In addition to its natural beauty, Casper hosts an array of lively festivals and events for locals and visitors alike to enjoy. These include annual events like the Central Wyoming Fair and Rodeo, River Fest and the 5150’ Festival, which are held in July and August. 

The city’s largest and perhaps most notable event space is the Ford Wyoming Center, which is highly adaptable to accommodate many different events from rodeos to concerts. It features the state’s largest arena, seating up to 8,000, as well as breakout rooms for smaller meetings and events. 

Downtown Casper is the perfect place for attendees to explore in their downtime, or as part of coordinated group activities. Concerts, local shops, museums, street art and a burgeoning restaurant and brewery scene give meeting attendees an abundance of opportunities to enjoy Casper like a local. 

Nicolaysen Art Museum and Discovery Center

One of Casper’s premiere meeting and events destinations, the Nicolaysen Art Museum and Discovery Center is the only contemporary art museum in Wyoming. Its extensive collections serve as a unique and visually appealing backdrop to meetings and an elegant option for receptions and banquets. The museum has a total of 20,000 square feet. Its main lobby can host up to 130 reception-style, and several galleries can accommodate up to 300. The museum’s Discovery Center is a colorful, casual space available for educational outings, art classes or hands-on activities for up to 85 people. A small kitchen is also available for catering purposes. 

Pioneer Experiences

Museums such as the Fort Caspar Museum and Historic Site, the National Historic Trails Interpretive Center and the Tate Geological Museum all provide visitors with a glimpse into the past, whether they’re interested in seeing relics from the Oregon Trail or dinosaur bones. The Casper area has a rich history, especially in America’s westward expansion. For a fun and educational group outing, attendees can follow in the footsteps of the pioneers at Historic Trails West, which allows visitors to ride across the plains near Casper in historic wagon trains or on horseback, along the trails Americans used while heading West. 


There is no shortage of lodging in Casper, which is home to five full-service hotels offering a total of 2,400 rooms for visitors. The Ramkota Hotel and Conference Center is a well-known hotel with 14,000 square feet of meeting space, 230 rooms and a reception capacity of 1,300. It can accommodate up to 500 for a banquet and has amenities attendees are sure to love, such as a restaurant and a complimentary hot breakfast buffet. Also available in Casper are a variety of lodges, inns and bed and breakfasts.

CVB Services

Visit Casper takes pride in being a hands-on convention and visitors bureau, working closely with planners at every stage to craft the perfect event for attendees. From coordinating site tours to recommending local partners and guided activities for groups to enjoy, the team at Visit Casper tries to be as involved as possible in the planning and execution of every event. In addition to the typical CVB services such as registration and providing welcome materials for attendees, they offer travel reimbursement for planners up to $500 if they book in Casper, as well as room rebates for larger groups.